Activity Log
Track and monitor all staff actions, member activities, and system events in your gym with the comprehensive activity log.
The Activity Log provides a complete audit trail of everything happening in your gym. Track staff actions, member changes, payment events, and system activities in one central location.
Understanding the Activity Log
Every action in your gym management system is recorded with detailed information:
Action Details
- • Who performed the action
- • What action was taken
- • When it occurred (timestamp)
- • What was affected (member, class, etc.)
Tracked Categories
- • Member management actions
- • Payment and billing events
- • Class and booking changes
- • Staff and permission updates
Viewing the Activity Log
Navigate to Activity Log
Go to your gym dashboard and click "Activity Log" in the sidebar under Settings or Operations.
Filter by Type
Use the filter options to narrow down activities:
- All Activities - View everything
- Member Actions - Signups, cancellations, profile updates
- Payment Events - Charges, refunds, failed payments
- Booking Changes - Class bookings, cancellations, waitlist moves
- Staff Actions - Staff logins, permission changes, manual overrides
Filter by Date Range
Select a specific date range to focus on recent or historical activities.
Search for Specific Events
Use the search bar to find activities related to a specific member, staff member, or action type.
Click on any activity entry to see detailed information including before/after values for changes.
Activity Types Explained
Member Activities
- • Member created / Member updated
- • Membership started / cancelled / frozen
- • Check-in recorded / Manual check-in
- • Profile photo changed
- • Emergency contact updated
Payment Activities
- • Payment successful / Payment failed
- • Refund issued (full/partial)
- • Invoice generated / Invoice sent
- • Credit applied to account
- • Pro-rata adjustment made
Booking Activities
- • Class booked / Class cancelled
- • Added to waitlist / Moved from waitlist
- • Marked as attended / No-show recorded
- • Late cancellation fee applied
Staff Activities
- • Staff logged in / Staff logged out
- • Permissions updated
- • Manual override performed
- • Settings changed
- • Bulk action executed
Staff-Specific Activity Tracking
Monitor individual staff member activities for accountability and training purposes:
View Staff Member's Actions
Click on a staff member's name in the log or filter by staff member to see all their actions.
Generate Staff Reports
Export activity reports for individual staff members for performance reviews or investigations.
Area managers and owners can view activity logs across all locations. Individual location managers only see their location's activities.
Exporting Activity Logs
Set Your Filters
Apply date range, activity type, and any other filters you need.
Click Export
Click the "Export" button to download the filtered activities as a CSV file.
Use for Compliance
Activity exports can be used for compliance audits, dispute resolution, or internal reviews.
Activity logs are retained for 12 months. Export any logs you need to keep longer before they expire.
Security and Privacy
Activity logs contain sensitive information and are protected accordingly:
- Only authorized staff with appropriate permissions can view the activity log
- Sensitive data (payment details, personal info) is masked in log entries
- All activity log access is itself logged for security
- Logs cannot be edited or deleted to maintain audit integrity
Set up role-based permissions to control who can access the activity log. Front desk staff typically don't need full log access.