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    Financial Reports & Management

    Track your revenue, manage invoices, log expenses, and generate financial reports for your coaching business.

    Who This Is For

    This guide is for coaches who want to track their business finances, generate invoices, log expenses, and understand their revenue trends. Whether you're managing a few clients or a full coaching business, financial tracking helps you stay organised.

    What This Feature Does

    Invoice Management

    Create, send, and track invoices for your coaching services with automatic payment tracking.

    Expense Tracking

    Log business expenses like equipment, certifications, and software to track profitability.

    Revenue Analytics

    View revenue trends, compare periods, and understand your business growth over time.

    Export Reports

    Download financial reports in CSV or PDF format for accounting and tax purposes.

    Why This Feature Exists

    Running a coaching business means managing finances. This feature helps you:

    • Keep all financial records in one place alongside your clients
    • Generate professional invoices without third-party tools
    • Track profitability by monitoring income vs expenses
    • Prepare for tax season with exportable reports
    • Make informed business decisions based on financial data

    Financial Dashboard

    Your financial dashboard provides an at-a-glance view of your business health:

    Summary Cards

    See total revenue, expenses, net income, and outstanding invoices for the current period at a glance.

    Revenue Chart

    Visual graph showing revenue trends over time. Toggle between weekly, monthly, or yearly views.

    Recent Activity

    Latest invoices sent, payments received, and expenses logged in a quick-view list.

    Creating Invoices

    1

    Navigate to Invoices

    Go to your financial dashboard and click on the "Invoices" tab or section.

    2

    Create New Invoice

    Click "New Invoice" and select the client. Their details will auto-populate.

    3

    Add Line Items

    Add items for your services (e.g., "Monthly Coaching Package", "1:1 Session"). Set quantities and prices for each.

    4

    Set Payment Terms

    Choose a due date and any notes or terms. You can set reminders for overdue invoices.

    5

    Send Invoice

    Preview and send the invoice to your client via email. They'll receive a link to view and pay (if payment is connected).

    Create invoice templates for recurring services to save time. Templates remember your common line items and pricing.

    Invoice Status Tracking

    Draft

    Invoice created but not yet sent. You can still edit all details.

    Sent

    Invoice delivered to client. Awaiting payment.

    Paid

    Payment received and recorded. Invoice is complete.

    Overdue

    Payment not received by due date. Consider sending a reminder.

    Tracking Expenses

    Log business expenses to understand your true profitability:

    1

    Add New Expense

    Go to the Expenses section and click "Add Expense".

    2

    Enter Details

    Select a category (Equipment, Software, Certification, Travel, Marketing, Other), enter the amount, date, and a description.

    3

    Attach Receipt (Optional)

    Upload a photo or PDF of the receipt for your records.

    4

    Save

    The expense is logged and will appear in your financial reports.

    Common expense categories include gym rent, equipment purchases, software subscriptions, professional development courses, and insurance.

    Generating Reports

    Generate financial reports for any date range:

    Income Report

    Lists all payments received, broken down by client and service type. Great for tracking which services generate the most revenue.

    Expense Report

    All logged expenses by category and date. Useful for tax deductions and understanding where money goes.

    Profit & Loss

    Net income calculation showing total revenue minus total expenses for the period.

    Outstanding Invoices

    List of unpaid invoices with ageing information (days overdue).

    Export your financial data regularly for backup and to share with your accountant at tax time. CSV format works well with most accounting software.

    Payment Integration

    If you've connected Stripe, payments through the platform are automatically recorded:

    • Session bookings and package purchases are tracked automatically
    • Subscription renewals appear as recurring revenue
    • Refunds are logged and deducted from totals
    • Platform fees are separated from your net revenue

    Manual invoices and off-platform payments can still be logged manually for complete financial tracking.

    Tax Considerations

    FitConnect is not accounting software and does not provide tax advice. Always consult a qualified accountant for tax matters.

    The financial tools help you:

    • Keep organised records for tax submissions
    • Track deductible business expenses
    • Export data for your accountant to review
    • Understand income for tax planning purposes

    Frequently Asked Questions

    Can clients pay invoices directly through FitConnect?

    Yes, if you have Stripe connected, clients receive a payment link with the invoice. Otherwise, you can mark invoices as paid manually when you receive payment.

    How far back can I generate reports?

    You can generate reports for any period since you started using the platform. Historical data is retained for your records.

    Can I customise invoice appearance?

    Invoices include your profile photo and business name. Additional customisation options may be available based on your subscription tier.

    Does this replace accounting software?

    It's a complement, not a replacement. For comprehensive accounting, continue using dedicated software and export data from FitConnect to import there.