Point of Sale
Set up your product catalog, process in-person sales, manage inventory, and track retail performance at your gym.
Boost your revenue with retail sales. Our POS system lets you sell merchandise, supplements, equipment, and services right from your front desk.
Product Catalog
Adding Products
Navigate to Products
Go to your gym dashboard and click "Products" under the POS section.
Click Add Product
Enter the product details:
- Name - Product name as it appears in POS
- Category - Merchandise, Supplements, Equipment, etc.
- Price - Selling price (tax inclusive or exclusive)
- Cost - Your purchase cost for profit tracking
- SKU - Unique identifier for inventory
- Barcode - For scanner integration
- Image - Product photo for easy identification
Set Inventory
- Track Inventory - Enable stock tracking
- Current Stock - How many you have
- Low Stock Alert - Notify when stock falls below threshold
- Per Location - Track stock at each gym location
Set low stock alerts for popular items so you never run out.
Product Categories
Organise products into categories for easier navigation:
- Apparel - T-shirts, hoodies, shorts
- Equipment - Gloves, wraps, skipping ropes
- Supplements - Protein, pre-workout, vitamins
- Drinks - Water, sports drinks, protein shakes
- Services - PT sessions, massage, assessments
Processing Sales
Open the POS
Click "POS" in the sidebar to open the point of sale terminal.
Add Items to Cart
- Click products to add them to the cart
- Or scan barcodes with a connected scanner
- Adjust quantities as needed
- Apply discounts if applicable
Identify Customer (Optional)
Link the sale to a member for purchase history and loyalty:
- Scan member QR code
- Search by name or phone
- Or process as guest sale
Process Payment
Accept payment via:
- Card - Tap, chip, or swipe
- Cash - With change calculation
- Account Credit - Deduct from member's balance
- Split Payment - Multiple payment methods
Complete Sale
Receipt is generated automatically. Email, print, or skip.
Inventory is updated automatically when sales are completed.
Inventory Management
Stock Tracking
Keep accurate stock counts across all locations:
- Real-time stock levels updated with each sale
- Transfer stock between locations
- View stock history and movements
- Identify shrinkage and discrepancies
Stock Adjustments
Manually adjust stock for:
- Receiving - New stock arrival
- Damaged - Write off damaged items
- Stock Take - Correct counts after physical inventory
- Internal Use - Items used by staff or for promotion
Low Stock Alerts
Get notified when items need reordering:
- Set threshold per product
- Daily email summary of low stock items
- Dashboard widget showing items to reorder
Review your low stock report weekly and reorder before items run out.
Discounts & Promotions
Applying Discounts
Staff can apply discounts at checkout:
- Percentage Off - e.g., 10% staff discount
- Fixed Amount - e.g., £5 off
- Promo Code - Apply member promo codes
- Member Discount - Automatic discount for members
Discount Permissions
Control who can apply discounts:
- Set maximum discount percentage per role
- Require manager approval above thresholds
- Track all discounts given with reason
Audit discount reports regularly to prevent abuse. Large or frequent discounts should require approval.
Hardware Integration
Our POS works with common retail hardware:
Card Readers
Stripe Terminal readers for tap, chip, and swipe payments.
Barcode Scanners
USB or Bluetooth scanners for quick product entry.
Receipt Printers
Thermal receipt printers via USB or network.
Cash Drawers
Connected cash drawers that open automatically.
Sales Reporting
Track your retail performance:
- Daily Sales - Today's takings by payment method
- Product Performance - Best and worst sellers
- Category Analysis - Revenue by product category
- Staff Performance - Sales by team member
- Profit Margins - Revenue minus cost of goods
- Trends - Compare periods week-over-week